Connectivity: Your Non-Negotiable Foundation
Rule number one: never rely on a single internet connection. Your setup should include a primary connection (coworking space or apartment WiFi), a backup mobile hotspot (local SIM with data plan), and a phone capable of tethering. For hardware, a portable travel router like the GL.iNet Beryl AX gives you a consistent network regardless of the underlying connection. It also lets you run a VPN at the router level, which matters for security on shared networks.
For SIM cards, Airalo is the go-to for eSIM data in most countries. Buy before you land, activate on arrival. If you're staying longer than a month, get a local SIM — it's always cheaper and faster than international plans.
Communication: Async-First, Always
The tools themselves matter less than how you use them. That said, here's what works: Slack for real-time team chat (but set boundaries — mute outside your work hours). Loom for async video updates instead of meetings. Notion for documentation and project context. Linear for engineering task management. Google Meet or Zoom for the meetings that actually need to be synchronous.
The meta-skill here is over-communication. When you're not in the same timezone, your written updates become your presence. Write clear standup updates, document decisions, and make your work visible without being asked.
Productivity: Structure Your Own Day
Without an office imposing structure, you need your own system. Todoist or Things 3 for daily task management. Toggl Track for time tracking (especially useful for contractors). Focus modes on macOS/iOS to block notifications during deep work. Raycast (Mac) for fast app switching and clipboard history.
The most underrated productivity tool for nomads? A consistent morning routine. It doesn't matter what's in it — coffee, exercise, journaling — what matters is that it's the same regardless of which city you wake up in. Routine is the anchor that makes location flexibility work.
Security: Protect Your Work Life
Working from cafes and coworking spaces means shared networks. Non-negotiable security tools: a VPN (Mullvad or Tailscale for accessing work resources), 1Password for credential management, YubiKey for hardware 2FA on critical accounts, and full-disk encryption (enabled by default on modern Macs).
Also consider: a privacy screen for your laptop when working in public spaces, and Find My enabled on all devices. Losing a laptop in a foreign city is stressful enough without worrying about your data.
Finance & Admin: Stay Legal, Stay Organized
Money management across borders used to be painful. Now: Wise (formerly TransferWise) for multi-currency accounts and cheap international transfers. Revolut for a backup card with good exchange rates. Xero or QuickBooks for invoicing and expense tracking.
Keep a simple spreadsheet tracking which country you were in on which dates — this matters for tax residency. Take photos of receipts for coworking spaces and business-related travel. Your future self (and your accountant) will thank you.
Hardware: Pack Light, Pack Right
Your hardware kit should fit in a single backpack. Essentials: a MacBook Air/Pro (or equivalent — the M-series chips mean incredible battery life), AirPods Pro for noise cancellation on calls, a portable USB-C hub for connecting to external displays, and a compact mechanical keyboard if you type a lot (the NuPhy Air75 is excellent for travel).
Controversial take: you don't need an external monitor. A single laptop screen forces focus and keeps your setup portable. If you disagree, a portable USB-C monitor like the ASUS ZenScreen adds a second display without much weight.